MARTHA CANFIELD MEMORIAL LIBRARY
MINUTES OF THE BOARD OF TRUSTEES MEETING
February 4, 2019
**Minutes are considered to be in DRAFT form until approved at the next scheduled meeting**
The Board meeting was called to order at 7:18 PM
Board Members In attendance: Brian Allen, Dave Van De Water, Betsy Habberfield, Denise Koller, Sheila Kearns, John Spencer, Laura Crosslin
Staff: Phyllis Skidmore (Librarian), Bill Budde (Russell Collection)|
Guests: None
Board Members Absent: Carol Farley, Sally Ayrey
Additions to the agenda–
1. Sheila will discuss Sally’s financial report
2. Sheila will distribute a calendar and discuss
Minutes
- Previous meeting’s minutes – John reviewed corrections from Sally. Brian moved that the Month minutes be approved as ammended. Denise seconded. The motion was unanimously approved.
Treasurer’s Report (summary):
- Sheila asked there were any questions regarding Sally’s report.
- Brian moved we approve the treasurer’s report, Laura seconded. The motion passed unanimously.
Librarian’s Report (summary):
- Peggy was on vacation for the last month – all went smoothly in her absence
- Report to Towns and annual state stuff is done
- We have an exchange student from Poland who is volunteering – very delightful
- There was a question about the copier funds – Phyllis was too busy in January and it will go in soon. We need to thing about a new copier in the relatively near future.
Old Business:
Slate of Officers
- Sheila Kearns, President
- John Spencer, Secretary
- Sally Ayrey, Treasurer
- Carol Farley, Vice President
Dave made a motion to accept the slate, Brian seconded. The motion was unanimously passed. Sheila said she would like to move on from being President after this coming year.
New Business:
1. Sheila reviewed the purpose of her draft calendar. This is intended to highlight major business milestones that need to be performed in particular months.
- Phyllis said we don’t usually have a July meeting
- The Volunteer recognition party was missing. A date needs to be set. Historically in May or November.
- Library Director’s annual review needs to be added.
- Brian suggested reducing the number of meetings. Sheila said this would require changes the by-laws.
- Annual fund tasks could be added – Draft letters in September/October, mail letters in October/November
- Report to towns moved to December
- Town meeting results moved from April to March
Brian moved we adjourn, Sheila seconded. The motion was unanimously approved.
Next meeting – Monday, March 11th at 7PM
Meeting adjourned at 7:40 PM.